GNDR is seeking an Operations Officer to support the work of GNDR in the Americas and Caribbean, based in Guatemala City.
We have an exciting opportunity for an individual with a strong finance and administration background to support the work of the GNDR network in the Americas and Caribbean region.
The Operations Officer is a member of the GNDR Secretariat, and is responsible for financial and administrative support to the Regional Lead (Americas & Caribbean). In addition to a strong background in finance and administration, a passion for Disaster Risk Reduction is desirable. Candidates will be educated to degree level and ideally hold a qualification in accounting. Candidates should have experience of providing administrative support, including office management, travel and conference logistics. Candidates should have experience of working in the NGO sector, and ideally supporting donor funded projects. All candidates must be fluent in both English and Spanish.
Administrative support for the region
- Be the first point of contact for general enquiries from members in the region
- Ensure the GNDR membership database for the region is maintained, up to date and accurate, and is used in line with the data protection policy
- Provide administrative support for the processing of applications for membership from organisations and individuals in the region
- Provide administrative support for regional and global communication with members
- Provide administrative support to the Regional Lead to coordinate the activities of the region;
- Oversee the general administration of the region, including liaising with any hosting members to ensure adequate office facilities are provided;
- Assist the GNDR Team Administrator in providing IT support to regional staff;
- Oversee the management and filing of documentation for the region, both physical and online;
- Assist the Regional Lead with compliance to local legal requirements of any GNDR offices in the region as required;
- Membership engagement at regional level
- Open to work on different time zones.
Financial Management
- Assist the Regional Lead in the development and management of the regional budgets, including regional and global projects;
- Oversee financial record keeping for the region;
- Ensure supporting documentation for transactions, both paid for directly and via project partners, meets the requirements of donor regulations and audit.
- Process approved expenses and make payments to in regions suppliers;
- Prepare and submit, after approval, monthly expense reports to the Finance Business Partner;
- Ensure sufficient cash flow for operating the regional office;
Support Donor financial reporting
- Support the preparation of donor project budgets, and interim and final reports;
- Liaise with donor project partners in region to ensure timely and accurate submission of financial reports;
Organising conferences and events
- Assist in the organisation of internal and external meetings for the region;
- Assist in the organisation and coordination of major events, conferences, webinars and seminars eg Regional Advisory Group meetings, Regional Workshops, as required;
- Support regional staff members with travel logistics requirements to participate in GNDR workshops / events at global, regional, and national levels, including arranging flights and accommodation;
- Support staff from other regions with travel arrangements to the region including arranging visa invitation letters and other immigration requirements;
How to apply:
Please download the Job Description and Person Specification for details:
If you feel that you meet the criteria set out in the Job Description then send a cover letter and CV (no more than 4 pages) to jobs@gndr.org with the subject "Operations Officer (A&C)". All applications must be in English. The closing date is Friday 10th December 2021.
Candidates must have the legal right to live and work in Guatemala.
Candidates must be able to speak both Spanish and English.
GNDR offers a competitive salary and pension. Please note expat benefits are not offered.